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Damage Control


Persimmon "Kaki" by O. M. Braida©

Dear Friends:

Now that we have gotten through the holidays and have already shipped our gifts to far and wide places, I thought I might provide you with some helpful information regarding shipping artwork and art related materials -like paper for instance.  I am sure you all have had the experience of shipments arriving with dents and dings – it might have even happened to you this Christmas.  The questions is always how to first prevent these damages from occurring and then what do we do when they do occur.

I have prepared a special presentation, which is linked at the end of this letter under the title “Damage Control – Recording Shipments.”  It will demonstrate the importance of opening shipments carefully.  If they should arrive with a damage to the outside, it is quite possible damage has occurred to the materials inside.  If you open the damaged packages without recording the process, then it is that much more difficult to report and claim insurance amounts.

This information is especially helpful for curators who are staging art exhibitions and asking artists to ship their artwork to the gallery, museum, or other location for the show.  Curators must be very careful to record the receiving and shipping process.

For those who are shipping sold artwork, it is important to both package up the artwork professionally and safely.  It is recommended that the protective sandwich that surrounds the artwork is larger than the art itself by at least two inches.  The “sandwiched artwork” is then placed inside a larger box and surrounded by stuffing.  For additional packing materials, bubble wrap is recommended and preferable to foam peanuts.

There are many ways to ship packages, but here are tips on three of them…

The United States Post Office (USPS) offers several classes of mail service:  Express Mail (Flat Rate or Weighed), Priority (Flat Rate or Weight), First Class, Parcel Post for non urgent and large packages, Media Mail for inexpensive book shipping.  You can ask for added services like tracking (VERY IMPORTANT); insurance (good to have it on expensive shipments); Certified and Registered. If you are looking to ship international, here are three of their best services: (1)  Priority Mail International is a reliable and affordable way to send mail and packages up to 70 lbs to over 190 countries with delivery in 6 to 10 business days but not in all cases. Remember to ask about insurance. When you ship online, you’ll get 5 percent off the Post Office price.  (2) Express Mail International gives you affordable and fast international delivery to more than 190 countries. It includes Carrier Pickup™, delivery status information with our Track & Confirm tool, and $100 in insurance with additional insurance available up to $5,000. (3) Their fastest service is Global Express Guaranteed with transportation and delivery by FedEx Express. It features date-certain delivery in 1-3 business days* to more than 190 countries.  This service includes Carrier Pickup™, delivery status information with their Track & Confirm tool, and $100 in insurance with additional insurance available up to $2,499.  Free GXG Envelopes and packaging are available online or from your Post Office®. Visit their link to compare prices for their different services:


United Parcel Service (UPS) offers Same Day Service (UPS Express Critical ), Next Business Day Service (UPS Next Day Air Early A.M. before 8am or UPS Next Day Air by 10:30am or UPS Next Day Air Saver by 3:00pm;   2 Business Days (UPS 2nd Day Air A.M. by 10:30am, or UPS 2nd Day Air A.M. by 3:00pm.   3 Business Days, (UPS 3 Day Select by end of day; and 1-5 Business Days (UPS Ground with delivery time based on distance.  Ask about their tracking and insurance services.  I have it set up with my UPS provider to email me on all shipments.  They send the tracking number and I can click on it to get the delivery information!!  For UPS International Service, they provide UPS Express Critical using the first available flight with delivery time provided when order is placed; UPS Worldwide Express Plus   1-3 Business Days with delivery typically by 8:30 or 9:00 a.m. UPS Worldwide Express   1-3 Business Days with delivery typically by end of day; UPS Worldwide Saver   1-3 Business Days with delivery by 10:30 a.m. or 12:00 noon;  UPS Worldwide Expedited  2-5 Business Days with delivery typically by end of day; UPS Standard  Day Definite by Date Scheduled with delivery typically by end of day.

Federal Express (FedEx)  – Visit their website to learn about their local, national, and international shipping services for private and business use.  With FedEx you can have your work boxed and shipped.  Here are some helpful links for their US services


Damage Control

by O. M. Braida©2011

I hope you find this short video helpful.  Open it is large screen format for best viewing.

Recording-Shipments 2011


Thank you for a great year of learning, sharing, and caring. 

I wish you all a wonderful 2012.  God bless. OM









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